Train The Trainer System Roll out

Table of contents

People often enthusiastically commit to training initiatives for their organisations without fully understanding the scope of work involved.

They may not realise how time-consuming and complex it can be to set up and coordinate training sessions, or how ineffective these traditional methods can sometimes be. The setup often requires extensive effort to arrange logistics and get trainers into position, which can lead to delays and inefficiencies.  Our Accelerator programme brings you on rapidly starting with a diagnostic call of just 20 minutes we can place you on the best starter package to suit your needs. 

Our approach simplifies this process by enabling supervisors, rather than senior trainers, to provide support. This model streamlines training operations, allowing supervisors to focus on guiding and mentoring learners rather than being bogged down by administrative and logistical challenges. By doing so, we make training more efficient and effective, ensuring that organisations can implement high-quality learning experiences with less hassle and reduced setup time.

Join our Halo Centres - Easy Steps:

Our flatpack vein system drops into your own systems and we add support as needed. You may need "Train the Trainer" and or a few fully trained to help supervise and teach. This is an investment and thanks to the system, it is not lost as the employee leave, it will stay in the organisation and be used. We know that cascade training often fails which was a key driver for the Vein. Our system is based on decades of what works and that is built into the package, the Vein is the cog in the wheel so cascade works!

  • Order your vein systems
  • Set up your key trainers
  • Roll Out your training via the Vein System to ALL staff  (see our packages ready to go)
  turnaroudtime
     

Unlike other training investments, the VeinTraining programme is a long-term asset that remains within your hospital, even as staff turnover occurs. With the ability to be widely dispersed across your organisation, our system can be easily cascaded at a low cost using the Vein System and video licence. The unit price per delegate decreases with larger numbers of users, providing even greater savings as your programme expands.


After the initial setup, ongoing costs are minimal—you only need to fund new staff at the unit price and update the system as required. This approach allows you to allocate more of your budget towards further improvements and additional content for your veins. You can opt for annual updates or continue using the original capital investment videos, depending on your needs.


Our system empowers you to deliver consistent messages to all clinicians, address clinical incidents without the need for staff release, and ensure new products are adopted and used effectively. Start with our "Train the Trainer" programme and progress to full Halo Centre status, where you can become Halo Centre approved.


By joining our programme, you gain access to decades of experience and a wealth of content. We can also assist in setting up your centre for a consultancy fee, saving you months of work and ensuring that your organisation is equipped to provide the highest standards of training and patient care.


     

Talk to VeinTrain about scaling training

Planning training across a team, service or organisation? Talk to VeinTrain about the best route for your roll-out.

Book a 20-minute roll-out conversation


Add On Options/Bespoke Builds

   

  • As the system takes hold and you begin to see the impact, you will want to do more with it for your specific requirements.
  • Or if an incident occurs we can get a practical training video immediately to EVERYONE.
  • Bespoke Vein QR and your logo to so you can adapt content to suit your local policy
  • Video filming and Editing - Logo added
  • Bespoke Booklet - You can have your own logo and links to policy on your booklet
  • Centre Set up via our consultancy support for entry onto HALO programme - 4 levels of excellence  
  • Bespoke Veins here seen on the stand. We can put your logo on just a part of the vein with your very own QR code and Logo.
  • Once you set up your standards higher, wastage is reduced, patients are happy and year on costs are significantly lower, particularly on staff release. If you have your own competency programme you can do that one. You can adapt the flatpack trainer to get flashback, dress the vein and most of all, coach learners on areas of confusion that you spend hours on with only limited simulator access: flush pressures, angles, grip, arm positioning, process steps, and needle safety.
  • Our trainer sets speed up workshop sessions, leaving you time to focus on the patient variable and skill mastery. Once you have rolled out our system you simply top up in areas you need. Staff turnover is no problem, we send you out some more vein systems. The biggest savings are wastage costs of cannula/product due to poor training and then staff release savings.

Centre Setup - Halo Programme


We work as your trainer or with Halo Centre Trainers  to roll out training using the system in a way that works for you. Take elements as you progress. We offer an accelerator progremme that sets you up with a package we think will work for you.  This is based on a 20 minute assessmentcall.  Then you decides which route to begin VeinTraining.  You can then  increase service and support as you go and reduce as your needs evolve 

Our programme includes innovative methods for training and feedback, ensuring that every learner receives the support they need to succeed:
Video Feedback and Tools: Video feedback has been used in elite sports for decades, and we’ve adapted this technique for clinical training. Learners can record their practice sessions and receive virtual feedback, allowing them to learn objectively and improve their technique.
Interactive Learning: Encourage learners to record their practice and review it with their supervisors. This method is incredibly effective in identifying subtle movements and refining supervision styles. For more in-depth learning, we offer a "Train the Trainer" day, complete with ongoing support and exclusive content.
Learn More
Take a look at our video, where Sarah discusses the challenges of reaching thousands of staff with key training issues, such as needlestick injury prevention or the introduction of new equipment. Often, clinical staff hold onto outdated equipment simply because they don’t understand the nuances of newer designs. Our programme addresses these challenges by providing comprehensive training that ensures every staff member is up-to-date with the latest best practices.
Feedback and coaching styles with learners
A system where learners can send footage for feedback virtually or learn objectively during training and retain their footage. Used in Elite football for decades. You can do this with your learners and their vein. Get a class member to film the practice then watch it back after the supervision. You will be amazed at what the camera picks up on needle movement and your own style of supervision. If you want to learn more join us for a Train the Trainer day and ongoing support where we give away our best kept secrets and some content too!

Training Delivery, plus product and staff procedure wastage costs - Package options to suit you. HERE you can see savings for just the training delivery and also if we put that training into one hospital which includes waste from failed cannulas - the impact our training has is phenomonal.
Transitioning from traditional classroom training to our hands-on flatpack tool not only reduces costs but also delivers the same high-quality outcomes. This approach excludes additional costs such as staff release, logistics, and subsistence, providing a clear picture of the direct savings achievable.
Hidden Costs in Traditional Training
Many underestimate the full extent of costs involved in traditional training. The costs are often hidden, and competency achievement rates can be disappointingly low. Our system addresses these challenges, ensuring that learners achieve their goals while significantly reducing financial and logistical burdens. Your business case should focus on these elements to avoid the common pitfall of investing in expensive, time-consuming training models that may not serve learners effectively.
 



Significant Cost Savings:
Training Costs: By moving to the flatpack tool, organisations can significantly cut down on the expenses associated with traditional classroom-based training. This method provides a sustainable, scalable solution for large groups or high staff turnover, offering lower-cost updates and continual access to training materials.
Wastage Costs: Consider the costs associated with failed cannulations. If each cannulation failure costs £27, and a single clinician experiences 3-5 failures per week, the financial impact quickly adds up. Venepuncture and butterfly needles, which can cost as much as a cannula, also contribute to this wastage. Our system directly addresses these issues by providing targeted training that reduces the rate of failure, thereby saving money and improving patient outcomes.
Cannulation Failures: Poor or inadequate training is a primary cause of cannulation failures. By enhancing the skill level of each clinician through our system, wastage is drastically reduced. In some cases, reducing cannulation failures could save a large organisation millions annually. For example, one Strategic Health Authority (SHA) could save up to £20 million per year through these improvements.
Achieving Incremental Improvements:
We advocate for a realistic, incremental approach to improvement, targeting a 10% enhancement at a time. For example, using our booklet can elevate all staff to a 30% higher standard, and further training with our equipment can boost proficiency by another 30%. This gradual uplift in skills ultimately reduces the high failure rates currently seen, which can reach as high as 69%.
Objectives and Benefits:
Lower Training Costs: Significantly reduce the expenses associated with traditional training methods.
Lower Staff Release Costs: Minimise the need for staff to be released from their duties for training, further saving costs.
Sustainable Training Solutions: Provide a scalable, sustainable training approach that can grow with your organisation, offering lower-cost updates and accommodating high staff turnover.
Comprehensive Reach: Ensure all clinicians have access to essential training, leading to improved practice, increased service delivery, reduced incidents, and enhanced patient experiences.
In summary, our flatpack training system offers a cost-down, quality-up solution that not only saves money but also improves clinical outcomes by reducing equipment wastage and enhancing staff competency. This approach is designed to be both scalable and sustainable, making it an ideal choice for organisations looking to improve efficiency and patient care.
 



Comparison and Breakdown of Costs and Savings
Traditional Delivery vs. VeinTrain Systems
Our online skills lab featuring the  flatpack vein simulator integrates with digital tools to function as an online skills lab, allowing learners to develop their clinical skills at their own pace. This remote learning method offers flexibility, reducing the need for physical training sessions and lowering overall costs.
By combining the flatpack vein simulator with asynchronous learning journeys, assessments, and competency frameworks, our system provides a complete and flexible solution for skill acquisition. It also significantly reduces the supervision required by clinical staff, enabling learners to progress independently until they are ready for real-world competency assessments using our clinical structured learning programme competency  tool now in its 24th year!
Key Cost Categories and Savings:
Equipment Costs: Lower thanks to the equipment being reusable  with our innovative simulator
Travel Logistics: No need for trainers or delegates to travel, saving significant amounts.
Room Costs: Eliminated with remote learning.
Trainer Costs: Reduced by utilising internal trainers or moving entirely to asynchronous learning.
Preparation Time: Minimal compared to traditional training methods.
Learner Administration: Automated, reducing administrative burden.
Cost Breakdown for 1,000 Delegates:
Pro 1 Live (Internal Trainer): £76,000
Pro 2 (Online Asynchronous with 1-year skills lab pass): £69,000 (including certificate and vein simulator)
Savings Compared to Traditional In-Person Training:
Delegate Costs (Including Travel): £184,000
Without Delegate Travel: £64,500
VeinTrain Live Online Pro 1: £175 + VAT (£210 in-person) = £175,000
Revenue Opportunity for Halo Centres: Halo Centres can greatly benefit from this model by maintaining quality training while earning a profits ranging from  £85-£200 per delegate. By running two sessions per day with 20 delegates, Halo Centres can generate up to £2,000 per day, compared to traditional models where a single trainer might only manage one session per day. This approach not only increases revenue but also maximises efficiency.
Summary: Cost-Down, Quality-Up Approach
Our flatpack training system is designed to reduce costs while maintaining high standards of clinical outcomes. By minimising equipment wastage and enhancing staff competency, this scalable and sustainable solution is perfect for organisations aiming to improve efficiency and patient care.


Training Delivery, plus product and staff procedure wastage costs - Package options to suit you. HERE you can see savings for just the training delivery and also if we put that training into one hospital which includes waste from failed cannulas - the impact our training has is phenomonal.

      

Transitioning from traditional classroom training to our hands-on flatpack tool not only reduces costs but also delivers the same high-quality outcomes. This approach excludes additional costs such as staff release, logistics, and subsistence, providing a clear picture of the direct savings achievable.

Hidden Costs in Traditional Training

Many underestimate the full extent of costs involved in traditional training. The costs are often hidden, and competency achievement rates can be disappointingly low. Our system addresses these challenges, ensuring that learners achieve their goals while significantly reducing financial and logistical burdens. Your business case should focus on these elements to avoid the common pitfall of investing in expensive, time-consuming training models that may not serve learners effectively. 


Training Costs: By moving to the flatpack tool, organisations can significantly cut down on the expenses associated with traditional classroom-based training. This method provides a sustainable, scalable solution for large groups or high staff turnover, offering lower-cost updates and continual access to training materials.

  • Wastage Costs: Consider the costs associated with failed cannulations. If each cannulation failure costs £27, and a single clinician experiences 3-5 failures per week, the financial impact quickly adds up. Venepuncture and butterfly needles, which can cost as much as a cannula, also contribute to this wastage. Our system directly addresses these issues by providing targeted training that reduces the rate of failure, thereby saving money and improving patient outcomes.
  • Cannulation Failures: Poor or inadequate training is a primary cause of cannulation failures. By enhancing the skill level of each clinician through our system, wastage is drastically reduced. In some cases, reducing cannulation failures could save a large organisation millions annually. For example, one Strategic Health Authority (SHA) could save up to £20 million per year through these improvements.
  • Achieving Incremental Improvements:
  • We advocate for a realistic, incremental approach to improvement, targeting a 10% enhancement at a time. For example, using our booklet can elevate all staff to a 30% higher standard, and further training with our equipment can boost proficiency by another 30%. This gradual uplift in skills ultimately reduces the high failure rates currently seen, which can reach as high as 69%.
  • Objectives and Benefits:
  • Lower Training Costs: Significantly reduce the expenses associated with traditional training methods.
  • Lower Staff Release Costs: Minimise the need for staff to be released from their duties for training, further saving costs.
  • Sustainable Training Solutions: Provide a scalable, sustainable training approach that can grow with your organisation, offering lower-cost updates and accommodating high staff turnover.
  • Comprehensive Reach: Ensure all clinicians have access to essential training, leading to improved practice, increased service delivery, reduced incidents, and enhanced patient experiences.
  • In summary, our flatpack training system offers a cost-down, quality-up solution that not only saves money but also improves clinical outcomes by reducing equipment wastage and enhancing staff competency. This approach is designed to be both scalable and sustainable, making it an ideal choice for organisations looking to improve efficiency and patient care.

Comparison and Breakdown of Costs and Savings

  • Traditional Delivery vs. VeinTrain Systems
  • Our online skills lab featuring the  flatpack vein simulator integrates with digital tools to function as an online skills lab, allowing learners to develop their clinical skills at their own pace. This remote learning method offers flexibility, reducing the need for physical training sessions and lowering overall costs.
  • By combining the flatpack vein simulator with asynchronous learning journeys, assessments, and competency frameworks, our system provides a complete and flexible solution for skill acquisition. It also significantly reduces the supervision required by clinical staff, enabling learners to progress independently until they are ready for real-world competency assessments using our clinical structured learning programme competency  tool now in its 24th year!
  • Key Cost Categories and Savings:
  • Equipment Costs: Lower thanks to the equipment being reusable  with our innovative simulator
  • Travel Logistics: No need for trainers or delegates to travel, saving significant amounts.
  • Room Costs: Eliminated with remote learning.
  • Trainer Costs: Reduced by utilising internal trainers or moving entirely to asynchronous learning.
  • Preparation Time: Minimal compared to traditional training methods.
  • Learner Administration: Automated, reducing administrative burden.
  • Cost Breakdown for 1,000 Delegates:
  • Pro 1 Live (Internal Trainer): £76,000
  • Pro 2 (Online Asynchronous with 1-year skills lab pass): £69,000 (including certificate and vein simulator)
  • Savings Compared to Traditional In-Person Training:
  • Delegate Costs (Including Travel): £184,000
  • Without Delegate Travel: £64,500
  • VeinTrain Live Online Pro 1: £175 + VAT (£210 in-person) = £175,000
  • Revenue Opportunity for Halo Centres: Halo Centres can greatly benefit from this model by maintaining quality training while earning a profits ranging from  £85-£200 per delegate. By running two sessions per day with 20 delegates, Halo Centres can generate up to £2,000 per day, compared to traditional models where a single trainer might only manage one session per day. This approach not only increases revenue but also maximises efficiency.
  • Summary: Cost-Down, Quality-Up Approach
  • Our flatpack training system is designed to reduce costs while maintaining high standards of clinical outcomes. By minimising equipment wastage and enhancing staff competency, this scalable and sustainable solution is perfect for organisations aiming to improve efficiency and patient care.


How to adopt to suit you - Package Sets

Cascade that works and training tools for Trainers that reduce work, lower cost and increase your capacity to train more direclty! You have it your way, with your own QR as well as the VeinTrain QR.

   


Add on Options 

As the system takes hold and you begin to see the impact, you will want to do more with it for your specific requirements. Or if an incident occurs we can get you a practical training video immediately to EVERYONE.

  1. Bespoke Vein QR and your logo to so you can adapt content to suit your local policy
  2. Video filming and Editing
  3. Bespoke Booklet - You can have your own logo and links to policy on your booklet.   
  4. E-learning curriculum integration or look and feel of your organisation

Urgent Content: 

Take a look at this video/audio where I describe the difficulty of reaching 1000s of staff with important key issues like needlestick or when new product is introduced yet the clinical staff hold onto old equipment because they don't understand the nuances of the equipment design.

When an incident occurs, like this one, we can train all users of the device. They scan their QR code, follow the training and complete an assessment if required.

   


University Roll Out

Supervision time online reduced from up to 10 hours to 1.5 hour clinical supervision and assessment.

       

Our university roll-out package offers a complete training, education, and assessment solution designed for large-scale implementation, ideal for nursing colleges and medical schools. This package includes everything needed to ensure students not only achieve the required abilities for registration with the Nursing and Midwifery Council (NMC) but also lay the foundation for clinical competency as they progress into their specialities.

Key Features

  • Full Training and Assessment Package: We provide a comprehensive suite that covers training, education, practical skills labs, and both ability and knowledge assessments. This ensures all students meet the NMC’s requirements for procedures such as venepuncture and cannulation.
  • Beyond Ability to Competency: While the NMC requires students to demonstrate ability, our package goes further, supporting students in progressing towards clinical competency, which is often achieved after they move into their clinical specialities.

Compliance with NMC Standards

Our package aligns with the NMC 2018 standards for venepuncture and cannulation, ensuring that all procedures are performed at an appropriate level based on the student’s intended field of practice.

Package Options

We offer various package levels to suit your university's needs, ranging from basic veins and booklets to a full classroom and assessment replacement system. Each package is designed to integrate seamlessly into your existing curriculum.

Classroom and Skills Lab Replacement Includes

  • E-Learning Access: One year of e-learning per student.
  • LIVE Workshop: A 1.5-hour live workshop to be taken over the year.
  • Online Practical Assessment: Students can submit evidence of their ability asynchronously or participate in a formal online assessment.
  • Knowledge Assessment: An online test separate from informal quizzes, with a focus on thorough understanding.
  • Option to Gain Clinical Competency: Students can use the booklet to document and develop their competency in a clinical setting.
  • Complete Clinical Equipment Set: Each student receives two veins, a set of cannulas, dressing, needles, and butterfly needles for asynchronous practice, live sessions, and assessment.

Advanced Features

  • University Branding: Customize the look and feel of the platform with your university’s branding, including a dynamic QR code that directs students to the necessary resources.
  • Backend Access: University administrators can track student progress, communicate directly, and manage content.
  • Custom Content and Videos: Bespoke videos can be created, including a welcome video co-led by your university and VeinTrain.
  • Large-Scale Orientation: We recommend a live online broadcast to orient students, supported by video backups.
  • Module Build: Additional modules for blood analysis and advanced knowledge assessments can be integrated.
  • Content Management: VeinTrain manages all training content and queries, with university-specific questions referred back unless otherwise briefed.
  • Evaluation and Reporting: Regular reports are sent to the university lead, with options for CPD accreditation and support for grant and audit requirements.

Ideal For

  • Medical Students
  • Nursing Students
  • Dental Students
  • Veterinary Students
  • Radiography Students

OSCE Competency Programme

Our package includes an OSCE Competency Programme, flatpack vein trainers per student, and permission to use instructional slides for orders exceeding 100 units. The vein trainers are designed for short-term use, with easy-to-follow instructions and storage space for equipment, making them perfect for large-scale training sessions.

Our system is designed to scale, offering a simple and low-cost solution for training large groups. This approach not only reduces training logistics and costs but also ensures rapid updates can be delivered to all students simultaneously, simply by scanning their QR codes.

 

Ready to get started? Order your HALO pack and we’ll set you up with everything you need to deliver IV cannulation, venepuncture and phlebotomy training in-house — materials, online skills lab access and your first consulting session. Most organisations are ready to deliver within 2 to 4 weeks of ordering.

Before rolling out at scale, many organisations build their internal training team first. Our Train the Trainer programme qualifies your clinicians to deliver IV cannulation, venepuncture and phlebotomy training in-house to the VeinTrain standard — giving you the people you need before you scale the system.

Talk to VeinTrain about scaling training

Planning training across a team, service or organisation? Talk to VeinTrain about the best route for your roll-out.

Book a 20-minute roll-out conversation